Case Study ‒ Time Savings
- Client: Community and Social Services Agency
- Location: Ontario
- Size: 190 Employees
Background and Challenges
A Community and Social Services agency in Ontario participated in a fit-gap analysis prior to selecting ComVida. They operate with 190 employees and were using a Service Bureau solution to manage multiple departments, within a unionized setting.
Employees were performing a wide array of manual activities each pay period due to weak system interfaces, which lacked reporting and analytics capabilities.
Solution
ComVida’s One Source software solution.
Benefits
After their first year of using ComVida’s One Source solution, the agency concluded that their supervisors and managers were able to eliminate significant manual work each pay period that equated to 1 FTE position each year:
Time Savings
10%
55%
20%
15%
DATA COLLECTION
5 SUPERVISORS APPROVING TIME SHEETS
GENERATING SCHEDULES
CALCULATIONS FOR PAYROLL
Conclusion
By eliminating manual effort from their day to day function, the agency was able to realize a savings of 180 hours each month, which is equivalent to a dollar-based savings of over $60,000 per year!
What Clients Are Saying
Payroll processing time has been reduced by 80%. The system’s capability of keeping track of qualified and unqualified hours for the purpose of reduced Employment Insurance rates is saving us the wages and benefits equivalent to a full-time employee.Staf Peeters, Prince George Association for Community Living, 450+ Employees
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With ComVida we now have 100% control over processing of our payroll based on our time frame. We can customize our own payroll policies to meet our specific needs, without having to rely on a third party do it for us.George Hudson, Controller, Trimseal Plastics
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We have a much better handle on where our resources are being applied, or when we need to understand those things better…we have a much easier time now using that system to show us where those resources are and perhaps, where they can be applied differently.David Katzman, Executive Director – Community Living Wallaceburg
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ComVida’s software has been revolutionary, in terms of allowing line supervisors to properly schedule and track staff, to know who’s available where and when…and to make sure they obey collective agreement requirements.Paul Wheeler, Former Executive Director – Semiahmoo House Society
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Compared to our previous outsourced payroll provider our payroll costs are 53% less using ComVida.Ellen Powell, CPA, CA, Director of Accounting, Semiahmoo House Society
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Get Started in Three Easy Steps
1. Discovery meeting
We’ll take the time to learn about your unique payroll, scheduling and staff management requirements.
2. Customized plan
We’ll show you how to solve your biggest workforce challenges with our all-in-one software solution.
3. Let’s make it happen
Your dedicated implementation specialist will work with you through the transition onto ComVida, including your first pay run.
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