Sometimes payroll is just a headache. It’s always possible to have something go wrong or need to be fixed at the last minute before processing. Worse yet, backtracking through a recently processed payroll to fix errors can be tedious.

Negative deductions or negative transactions, reversals of health insurance premiums, or a previous deduction that has to be adjusted are some of the most common problems. Fixing these types of mistakes add unnecessary time to managing payroll, which puts you behind on everything else. But it doesn’t have to be this hard.

Fortunately we live in an age where software processes, often managed off site, easily handle payroll challenges – making life much easier for business owners and payroll managers.

Manual systems or Excel-based spreadsheet systems cannot be compliant with current legislation without an inordinate amount of time managing and maintaining systems. However, web-based systems enable companies to get on with managing their businesses and valuing their time, for relatively insignificant fees.

If a business or payroll manager is finding it increasingly hard to process pay on time using a current system, or if errors are regularly turning up in pay runs, it is likely time to review your current system.

Paying your staff correctly is one of the most important measures for any business. The alternative is that staff will quickly become dissatisfied if their pay is inaccurate or running late. Reporting, too, is an important feature of any payroll system.

If a business is struggling to get timely, accurate information out of their payroll system, it is another good indication that a business has outgrown the system it is using.

The possibility of errors rises when more than one person does the accounting. And what happens when your number of transactions grows to dozens, or even hundreds per day. Are you able to manage this on a spreadsheet? Payroll software will automate procedures that can often take a long time for businesses to complete by hand or with other outdated solutions. Software solutions for payroll make it easier to keep track of staffing history and outgoing payments, as well as the long list of other budgeting procedures that have to be carried out.

In summary, payroll software can make calculating salaries, tax withholdings, and deductions relatively easy. It can automate tasks and stay up-to-date with tax regulations, all while minimizing error and saving your valuable time.