Indications Your Payroll System Is Out Of Date

1. The Work Load is Too Much for the Staff to Handle

Your staff is continually scrambling to complete manual calculations. Outsourcing of payroll is an option, third party companies can provide this service. Although the outsourcing company generates pay cheques, it’s still your team’s responsibility to provide the right information.

This often requires your staff to manually calculate pay and benefits details such as time worked, overtime, vacation accrual, pay rates for different roles and seniority. It is not easy to organize, especially when you factor in non-union and union positions. These extra specifics make the operation more intricate.

The staff hours dedicated to payroll when you’re supposed to be outsourcing this function can add up to a lot of lost productivity. Nowadays, highly complicated pay and benefits can be done by the computer, using a payroll software package that quickly and easily calculates intricate payroll info quickly, including pay, vacation time, seniority, etc.

2. There is No Single Point of Contact for Vital Information

You’ve lost control of information about your people. HR information is essential to you so you can organize your staff in the most efficient manner. Departments that are suddenly racking up overtime costs could be the result of another department’s staffing issues.

Keeping close track of where in the company the overtime pay is going is crucial. When you may need some information about some of your team, relating to payroll or benefits, it can be tough to get that data in a timely manner if you are outsourcing payroll. The third party company may charge a fee to send the needed information, and at times everything you want may not be included.

When necessary information is not easily accessible, problems can occur when trying to organize for efficiency. You see the payroll costs rising and overtime is too high, and you may be frustrated at how scheduling if being handled.

3. You Don’t have a Big Picture View of your Operations

Not enough time is put towards strategic planning lately. When employee data is not readily available, it makes planning for efficiency become very difficult, and it’s worse when there is work piling up. There may be a need to bring in more allied health professionals or re-assess the role of nursing assistants. It doesn’t make sense for you to be tied down with these problems, when training, cost management and scheduling are a big priority.

4. It Feels Like it is Impossible to Integrate your Systems

You need to reel in your budget and schedule issues. If you can’t integrate your payroll with other systems such as scheduling and accounting, it’s difficult to manage HR effectively. What is the exact amount of overtime in each department? Which staff are working the most overtime and why? The amount for payroll is rising because of what reasons? Find out the answers.

An effective in-house payroll software solution can interface with other systems, which will streamline your operations and provide valuable consolidated reporting.

5. The Costs Keep Rising for your Payroll

Pay is much higher than it should be. You may find yourself paying extra costs to the outside payroll company for cheques, or data you should have access to, such as benefit reports, and tax information.

When you look at the cost difference between an efficient in-house system and outsourcing, the in-house system wins out, especially when you look at the time that your staff will save through automation with the in-house system.