Complete Human Resource Software Solutions for your Business
Run your business more efficiently with a complete human resource software program! By using a comprehensive program that tracks all aspects of payroll, scheduling, timekeeping, benefits and more, you can manage the people-centric aspect of your business more efficiently. You will also see more organization and less time spent on manual data-entry, which in turn will allow your Human Resources department to focus on more important tasks.
It can improve your organization in many ways. Here are some of the examples:
Automate and align your core HR divisions, such as payroll and timekeeping
Tracking staff hours, wages, absences and other scheduling factors is at your fingertips. This program will keep all of this information organized and accessible.
Unify staff information and records
With a comprehensive Human Resource software, you can align and keep track of employee- specific information such as their benefits, vacation entitlement, and even tax purpose information, all in one program.
Analyze and plan for future business objectives
This program will allow you to see all the human essentials of the business and how they are functioning to contribute to your bottom line. Are you spending too much on payroll? Not scheduling to fit your business needs? Allow the complete software to analyze all these factors and help you to modify them to your specific business needs.
Comprehensive and connected access to information for your employees
Easily allow access, if granted, to all payroll and HR information for your staff. Easily allow them to book vacation time, view their shifts, change benefit information and track their pay in one easy program.
Organize employee training and retention strategies
A key factor to the success of a business is training and retention of your staff. With this inclusive program, you will be able to see what kind of training your staff have completed, as well as allow them to register for further training. You can even allow staff to record all their academic and business training in the program.
Collaborative programming
A complete Human Resource software program will amalgamate all of your existing HR software modules, including but not limited to payroll, scheduling, timekeeping and benefit administration. All your information is organized and laid out in a way that is easy to access and user friendly. Thus, by reducing the need for manual entry data keeping, you are freeing up your HR people to focus on the direct human needs of the business.
Streamline your processes with a complete HR software program today, and watch your business grow!
Using Time And Attendance Software To Optimize Your Business
Whether you are a large corporation or a small innovative business, using time and attendance management software will increase your efficiency.
Effective time management is an integral part of a successful business. Keeping track of staff schedules, payroll, information and productivity can be a large task – and you may be wasting quality time if you don’t have the resources to manage these factors. This is why implementing a time management software system in your business is a large key to the success of your business.
Here are 5 ways a time and attendance management software can help you take better control of your business and its financial literacy.
Organize staff schedules
One of the largest expenses in business is the payroll dollars that are paid out to its employees. The most effective way to manage these payroll dollars is by employing a system that tracks staff schedules, breaks and absenteeism. Doing so will allow you to gain precision and clarity around the hours you are paying out.
Track payroll
Once you introduce software that tracks how many hours your staff are working, the next logical step is to use the same software to track the monies that you are paying to these employees. Time management software will do this for you! By introducing a payroll target or budget into your software, you can easily keep track of how much money your business is spending on payroll.
Improve Budget Management
Once you have the ability to precisely monitor how much you spend on payroll per period, you will then see with more clarity the contributive dollars that are left over from your industry. Further, you can effectively forecast and organize future payroll budgets by looking at payroll patterns and staff schedules so to utilize them most effectively.
Increase Workplace Productivity
Time and attendance software can increase productivity in many ways; namely by eliminating the task of staff and payroll clerks having to physically clock in and manually account for all payroll transactions. The software will organize and track all this information for you, freeing up your staff for more productive jobs.
Overall Organization and Efficacy
Avoid duplicating payroll, inefficient time management and incorrect budgeting with a time management software system. By using an organizational program, you have a record of all hours, employees and statistics saved into your program, and accessible at all times for your reference. By arranging all this information into a centralized database, you are one step closer to more effectively managing your business.
Overall, using time management software will bring ease and convenience to your business. Save money, increase productivity and get organized with payroll software today!
Evaluating your Payroll Software Solutions
Sometimes, being responsible for payroll can feel like you’re stuck in the eye of a storm. You know there's dangers but you have this feeling that there isn't much you can do about it.
It’s great when everything’s running like clockwork, but when it doesn’t you end up spending too much of your valuable time juggling, patching and working around inefficient processes, inadequate reporting and data entry that is, in a word, painful.
It may be that your payroll system is less and less able to cope with your organization’s demands. Maybe you’re not getting the service and support you need from your current provider.
Or, you might have inherited a payroll system that just doesn't deliver, causes you headaches and even creates issues with non-compliance.
The top reasons for changing payroll systems
- We’ve outgrown our current payroll system.
- We have complex requirements and the current reporting isn’t good enough.
- We’re looking for a full range of integrated solutions and increased functionality, including HR, time & attendance, and employee self-service.
- We require greater ease of use, and customization.
With inefficient systems in place, managing payroll can be expensive and time consuming. Fortunately, modern payroll software can offer greater automation, remote access capabilities and easier data access.
This make in-house payroll management a more viable option than ever before. When looking to evaluate a payroll software system for your organization, it's important to consider a number of factors.
What Matters to your Payroll System
The first relates to accuracy. Payroll automation radically reduces processing time and increases data accuracy, which allows payroll supervisors to make more management decisions instead of simply acting as a data entry clerk.
Full tax compliance is crucial alongside regular tax releases to ensure you remain up-to-date and legally compliant. Working with a provider that provides seamless support in this area, including tax updates, is vital.
Flexibility is essential. A good payroll software solution should be able to handle multiple locations, complex work environments that include unionized and non-unionized staffing.
Reporting functions need to be robust and customizable. The best payroll systems provide comprehensive, meaningful reporting on all aspects, including tax and financial reporting, but also check for inaccuracies.
Tools that talk to each other can bring your organization to a level of efficiency that create advantages for you in your industry. A payroll software solution that integrates fully with HR, employee self-service, and time & attendance makes your critical business functions smooth.
Automating and Centralizing Advantages
Human resources management is critical in the day-to-day operation of a business. Keeping employee information up to date, tracking wage rates, benefit eligibility, and vacation time should be centralized into one department. Juggling multiple spreadsheets across different departments can be an exercise in frustration and inefficiency. By moving files spread out across different departments into one central location, a business can reduce redundancies and eliminate discrepancies.
There are many common problems that face those departments that still use traditional methods of data storage. It can be challenging for managers to trace the documents regarding a specific employee when there is a need. This information can include simple data, lie when the worker joined the company, records of disciplinary measures, personal contact information, past performance, duties and responsibilities. Due to the sensitivity and nature of the data, it becomes imperative to have a system that sufficiently supports easy tracking of the employee record whenever deemed possible.
And what about when a staff member wants a vacation. Or, let's say they take some sick time or other paid time off. All of this can have a dramatic effect on payroll and scheduling. And taxation and other financial details do not really have a place in a stand-alone employee file management system.
By adding automation and centralization to the essential data management functions of a business, these new tools become a platform for both efficiency and interaction. In addition, they become a pleasure to use, instead of a necessary tedium. An effective software solution allows your teams to seamlessly launch employee benefit plan enrolments and to properly administer the enrolment process. It should also provide workers with a self-service portal - this is a step that will increase engagement and increase employee satisfaction. You should be able to easily track hours, schedules, benefits etc.
A good EMS gives you and your employees a single, accessible place to manage your payroll, benefits, HR, and compliance -- all online, all in one beautiful dashboard. No more paperwork. No more headaches. With the click of a button, you can see how long employees are away for, whether they should be at work, what type of leave they are currently on, how much leave they are entitled to etc. It makes planning a lot easier.
One of the most obvious benefit of a good EMS is the inclusion of payroll calculations can be completed in a fraction of the time that they take to work out manually. Year-end reporting is also usually automated. Again, it should also incorporate, or integrate with, timesheet systems that record employee attendance or time worked. In this way, information about hours worked, whether collected automatically as a user or operator logs into a system, or manually entered into an electronic form, can be automatically transferred into the system. Using basic payroll data, together with data on attendance and hours worked, a good EMS can provide a wealth of reports.
What does this all mean? It means you have easy access to an in-depth analysis of staff costs for the business as a whole, across departments and even individual jobs and contracts.
Got Payroll Headaches? Try a Software Solution.
Sometimes payroll is just a headache. It’s always possible to have something go wrong or need to be fixed at the last minute before processing. Worse yet, backtracking through a recently processed payroll to fix errors can be tedious.
Negative deductions or negative transactions, reversals of health insurance premiums, or a previous deduction that has to be adjusted are some of the most common problems. Fixing these types of mistakes add unnecessary time to managing payroll, which puts you behind on everything else. But it doesn’t have to be this hard.
Fortunately we live in an age where software processes, often managed off site, easily handle payroll challenges – making life much easier for business owners and payroll managers.
Manual systems or Excel-based spreadsheet systems cannot be compliant with current legislation without an inordinate amount of time managing and maintaining systems. However, web-based systems enable companies to get on with managing their businesses and valuing their time, for relatively insignificant fees.
If a business or payroll manager is finding it increasingly hard to process pay on time using a current system, or if errors are regularly turning up in pay runs, it is likely time to review your current system.
Paying your staff correctly is one of the most important measures for any business. The alternative is that staff will quickly become dissatisfied if their pay is inaccurate or running late. Reporting, too, is an important feature of any payroll system.
If a business is struggling to get timely, accurate information out of their payroll system, it is another good indication that a business has outgrown the system it is using.
The possibility of errors rises when more than one person does the accounting. And what happens when your number of transactions grows to dozens, or even hundreds per day. Are you able to manage this on a spreadsheet? Payroll software will automate procedures that can often take a long time for businesses to complete by hand or with other outdated solutions. Software solutions for payroll make it easier to keep track of staffing history and outgoing payments, as well as the long list of other budgeting procedures that have to be carried out.
In summary, payroll software can make calculating salaries, tax withholdings, and deductions relatively easy. It can automate tasks and stay up-to-date with tax regulations, all while minimizing error and saving your valuable time.
Increasing HR And Payroll Efficiency
Payroll and human resources are not exciting topics, but they are vitally important and there are a lot of opportunities for companies to make useful improvements and process upgrades.
They are core business processes that any enterprise has to maintain, including many critical but non-sexy functions such as invoice processing, HR documentation and other back-end processes. What's needed is an inward-looking approach by management to determine just how important these not-so-exciting applications and processes are to their operations.
A Large Volume of Data to Stay on Top Of
Two of the more important features that payroll and HR entail that make a big impact on the company will be examined here. There is a lot of unorganized data that lands on the desks of these departments, and they are assigned with making this data accessible and easily understandable by all. Problems with employee services can begin to arise if this information is not kept up to date, accurate, and well organized.
HR and payroll departments have an unbelievable amount of information to sort through. These departments must always be aware of the regulations and laws concerning the workforce as well. Compared to the amount of savings a company will receive overall because of an important integration like this, the investment is really one where the advantages are gigantic compared to the relatively small price.
Good for Staff and the Bottom Line
Such improvements can be beneficial for staff because every organization, from small to large, has some type of payroll and HR processes. Look for changes that your company can make to improve your core payroll and HR processes to save money, speed your systems, increase efficiencies and better serve your employees. Make sure your business is not in any regulatory or compliance trouble because of shortcomings in your payroll or HR applications.
When there is an issue with an employee, they must deal with payroll and HR to resolve it, so it's vital to make these systems work properly to maintain good employee relations. Most companies continue to maintain existing HR and payroll processes that annoy staff, instead of making process and system improvements that wouldn't necessarily cost a lot of money.
Improving HR and payroll systems within an organization is a relatively inexpensive way to increase efficiency for the company, which will increase the overall profits.
Sometimes there are exceptions that occur between staff and HR, but most things can be handled by the automated software. Sometimes a staff member will have a specific need that must be resolved quickly, and this is important to take care of, but in general, the HR software application can handle any request.
It is vital that an organization implements integrated HR and payroll software applications that will keep accurate data, ensure compliance on laws, and keep track of achievement goals and data on staff members.
Employee Scheduling Challenges
Scheduling of staff is often a tedious and time consuming process for a business, so many turn to practical scheduling software systems to assist in this task. Companies need to keep track of employee requests for vacation and other scheduling concerns, and these programs can handle jobs like those with ease.
More and more, businesses are availing themselves of the benefits associated with this new automated technology. Many organizations are using this software not only to increase operational efficiency but also to provide employees more control and flexibility in determining their schedules.
Scheduling Software Makes Managing Easier
Management used to have to spend many hours working on schedules, and factor in all kinds of considerations. Just a few of the factors thrown into the mix were employee availability and skills, sales/traffic patterns, labor laws, seasonal or special promotions, seniority, and absenteeism.
All of these complicated details can be calculated easily by a computer's CPU. And today, organizations of all sizes can choose from a myriad of employee scheduling solutions to meet their needs.
Online Scheduling Software is Critical and Convenient
Aligning schedules to anticipated business needs is critical. For this to happen effectively, the information must be easily seen and reports should be simple and convenient to receive so the staff can be delegated properly. Employees and customers alike experience difficulties when jobs are understaffed. Clients may not come back, and staff is less likely to be retained. Overstaffing, on the other hand, is costly.
Even though the advantages of having an automated scheduling program are tremendous, it's still taking time for some companies to move forward. Clients and customers leave more satisfied, and the costly labor expenditures are less when the employees are properly delegated and the company overall is more efficient.
Managers will also have more time to do what they do best, since they no longer have to take on HR duties, which will increase productivity and since staff have more control over their hours, they will also be more satisfied.
Self-Service Options for Scheduling Software Enhance Engagement
When working optimally, staff in some cases can make their own schedules, when using a properly implemented scheduling program. Self scheduling gives employees the freedom to choose from a list of available shifts by programming a scheduling application to maintain and incorporate all the required business parameters behind the scenes.
Some employees may, for example, actually prefer night shifts or weekend shifts while others might not particularly like them but want them for their higher wages. When the most desirable shifts are all claimed, a manager can then look at the hours left over, and assign them accordingly.
It looks like every industry is employing the use of collaborative scheduling. The growing movement toward giving workers more choice in their workplace environment and the downturn in the economy as well have made collaborative scheduling a big asset to companies.
The companies who operate twenty-four hours a day have an even more difficult time of scheduling, which is already tough. When a company chooses to use a scheduling software solution on the other hand, there will be less turnover with employees, stress will be reduced, and job satisfaction will increase.
HR - Important For Every Company
The backbone of any successful company is the HR department, and without a talented group of people to hire, nurture and inform employees, your company will not reach optimum performance. The functions of an HR professional should focus on the company's greatest resource of all - its employees. Plans and business ideas are important, but just as important is having the right team do carry out the plan.
In your business there are experts to oversee and advise you on various areas and departments. To demonstrate this, your company's CFO has a mandate to supervise and make decisions related to the financial area of the business. Without good accounting and insight on your cash flow, investments, and balance sheet you risk making poor business decisions and potentially going out of business.
Similar to this, HR has a function of great importance to the longevity and profitability of a company. HR has different functions, in relation to employees or management.
So, when is it time to create your own HR department?
Much needs to be taken into account. Basically when you begin to see that your current employees do not have the time or knowledge to continue picking up some of the above listed responsibilities.
Of course, some HR functions can be held by a recruiter or manager, such as salary determination or promotions. At times, dealing with employee issues take too much of management's time, and that's when it makes sense to have a person dedicated to HR. Having a HR person to manage time off requests and benefits and other staff issues becomes even more essential as a company gets bigger. When effective HR personnel implement a strategy that works, staff will be happier and will put in more effort to work. Part of this strategy should include employee management software or an hr software solution that can grow as you grow.
Employee standards need to be kept up to regulation as well as other laws have to be followed carefully. Having an HR expert dealing with these issues will ensure that no codes are broken, and that no slowdowns in the operation of the company are happening because of it.
ROI Matters
Spending money on someone who's sole job is HR seems like an unnecessary expense for some smaller business owners. This idea makes sense to many, but when you look deeper you get a different picture of the situation. When there is no HR, the job that they would be doing must be done by other staff at the company.
Managers can do these duties obviously, but they usually have more important matters to attend to, and these jobs are not the best usage of their time. There is also the compliance issue to contend with and it could end up costing money.
When it comes to compensation, HR professionals are used to keeping tabs on the levels of pay that organizations need to offer in order to compete effectively for talent in their markets. Professional HR staff can do much for a company, including improving training methods, workplace environment, morale and also can make benefits programs work more efficiently, thereby saving the company money.
The reality is that even the smallest businesses stand to gain tremendously from having a dedicated HR professional on their teams. A business is risking their profitability by not taking advantage of quality HR.
Advantages Of Integrating Payroll With Scheduling And HR
There are a lot of modern methods of doing employee payroll calculations and other information concerning staff, but a lot of companies still do it all by hand. Payroll is done manually, as well as scheduling at many businesses out there. There are some systems that are actually ran by software, but then the software still needs to be transferred between HR, payroll and scheduling, it's still terribly inefficient.
Reducing the Chance for Error
Of course, most of this is done through excel spreadsheets or basic access databases and even paper punch cards for time tracking. This data is either typed in manually, or it's somehow exported and loaded into the other program. These redundant obstacles just eat up resources and result in lower productivity for the company. There are mistakes that are made during these transfers, and sometimes a task has to be redone, or is done twice by accident.
A payroll software program that has been integrated with scheduling will ensure that the errors that happen inevitably by staff can be averted. Right away the effects are noticeable, especially monetarily, as this type of business system provides a very high return on investment.
Some businesses maintain manual scheduling because of concerns raised by some workers at the company. This is especially true in manufacturing organizations where staff might not be very comfortable with having to learn to use new technology.
Another cost savings benefit that needs to be considered is that a system like this - in many cases - will allow employees to download their own pay stubs from a self-service application. Outdated paper pay stubs do not have to be printed and sent through the mail with today's technology. It's better for the environment since paper is saved, and it is also good for the company because it's cheaper.
So if you're currently looking to improve either your payroll or scheduling systems, you may want to automate both at once while ensuring that the solution you pick has employee-facing options for added convenience.
Planning and Strategy Get Easier
A new software update will help organize the company budget and make planning easier, with a better way to utilize essential information. You will be able to drill down and dissect overtime, sick time, and better understand resource utilization. When people are doing the jobs that their skills are best suited for, efficiency increases dramatically, this automation will help you to do that. Since this task will be completed by the software, your team in the payroll department can be delegated other duties, helping to provide needed analysis services.
The end result will be more efficient resource allocation as well as scheduling tasks can be examined at a glance. Organizing time off requests and other staffing issues will become much simpler, and will allow you to find solutions that you would not have otherwise considered.
Happy Employees are More Productive
Your employees will have increased morale and job satisfaction, when all is said and done. Scheduling software means schedules can be viewed online by staff, and this is an easier system to update and improve. This will make everything clearer for all involved, and responsibilities will be defined in detail. A company will benefit by this in many ways, including the future vision for the business. Necessary reports can be produced using this software much easier than manually, and this can help you to manage trend analysis and forecasting. Due to increased production, incentive programs can be introduced to keep workers motivated to be even more efficient, thereby making the company more profitable overall.
Maintaining Attendance And Time Policies
Attendance and time policies for staff are critical elements of a company of any type or size. Effective time and attendance policies have a clear indication about absenteeism, and how it is dealt with, so that when it happens there is a procedure to follow.
When to Set Rules
Setting rules as to how, when and what is an acceptable level of absenteeism, and then communicating this information to your workforce is only one critical step. Next, is holding employees accountable through successful implementation of your policy.
A lot of companies fail to follow through on implementation of this. Policies like these take time and careful planning, so if they do not get enforced, then the whole effort was for nothing. In time, when these guidelines in the policy are ignored, the company will suffer in several ways, lower morale for workers, less profitability, and lawsuits have been known to have been filed as well.
Compliance Issues Make Tracking Essential
There are also law and compliance issues to deal with when modifying time tracking and attendance policies, and these can differ for varying kinds of organizations or in unique locations. The tracking solution you choose should make it easy to ensure that you comply with this, as well as with your company's internal policies. The most common cause of noncompliance is inadequate or inaccurate record keeping.
It's critical to accurately capture and track employee data. Implement back up procedures in so that the workers can not bypass these regulations. Having accurate records will make sure that disputes will not be an issue when an employee is called in to the office to discuss absenteeism that dates back for months. Data on worker absenteeism can be quickly collected and sorted with time tracking software, and then when this is needed by management, it can be retrieved from the tracking software program, on any device.
When a staff member is consistently late or absent, this will become apparent in the data eventually. When looking over the data, do patterns appear where a worker takes an extra day on their holiday or long weekend or skip out of work when big assignments are due? When these types of patterns are able to be discerned, management will have a better case to discipline the worker, and could help a staff member to change their time-off habits.
Information on Hand Allows for Better Decisions
Having all of the necessary information at hand is crucial for when an employee needs to be sat down for a discussion about sick time. It can make a manger feel uneasy to have a meeting like this, because they do not want to lose any respect that they have built up with the staff member, and don't want to be thought of as being overly disciplinary.
If the issue continues even after management has had a meeting with an employee about their absenteeism, it can be disappointing indeed. Disciplinary action is necessary when this occurs, making sure the staff member knows what is expected of them in the future. Consequences of more sick days must be addressed, and try to communicate that when they miss work, it hurts both the company and makes the other workers' jobs even harder.
Whatever steps you take be sure to document and store data appropriately. When the discussion has finished, use the management software to enter the pertinent details, and give the worker a formal record of the proceedings. When a lawsuit is filed by an employee who is disgruntled or feels they were treated unfairly, this data will be very important. When the data from these incidents is meticulously kept, it is much easier to defend against these accusations, and to prove that the firing was due to employee actions.
The entire staff of the operation can be easily managed using a reliable time and attendance tracking software program, which will increase productivity overall.